Securing a Property to Rent

You may begin by putting down a holding deposit (this is usually 25% of the monthly rental fee) in order to state your intention to rent the property and get the property off the market, this is non-refundable. We will then begin the administrative process of requesting references for you and a full deposit.

Credit & Intel Check

You will be asked to complete a credit & intel check form, the charge for this is £10.00. This is undertaking by a local Credit control company and we usually have a response within 24 hours. UK checks may take a little longer. A copy of your Registration Card and Photo ID is required to accompany the form.


Your prospective new landlord will be keen to make sure that you are a suitable tenant and that you have the ability to pay your rent, while also making sure that you have rented a property without any major problems in the past (if this is applicable).

We would require the following:

  • Registration Card
  • Photographic ID
  • Employment reference
  • Previous Landlord Reference
  • Credit check

In the event that the information highlights any potential risks to the landlord, you may be asked to provide a guarantor. A guarantor will be contractually liable, both financially and legally, should you fail to pay the rent during your tenancy or in the event of damage to the property.

The Deposit

The final event in your securing the property is the deposit. This is usually between one- and two-months’ rent and held for the duration of the tenancy. The deposit is a safety net for the landlord to guard against the cost of replacing or repairing property damaged by the renter. It is, however, the single most disputed area of the renting process.

New legislation was introduced from Monday 2nd November 2015 to help protect all parties with regard to the return of deposits.

Tenancy Deposit Protection in summary:

Landlords who take deposits will be required to join a statutory tenancy deposit scheme (

This will mean that deposits are safeguarded.

Tenants will get all or part of their deposit back, if they have kept the rental property in good condition and are entitled to get their deposit back.

The scheme offers alternative ways of resolving disputes which aim to be faster and cheaper than taking court action.

We are registered with the Deposit Protection Scheme.

Tenancy Agreement and Appendix(s)

You will be provided with a draft copy of the Tenancy Agreement prior to signing, by law you must be given a minimum 24 hours to review prior to arranging signing. Once agreed by all parties you will sign two copies and return to the us to arrange counter singing.

Schedule of Condition Report – Appendix 1

We will produce a Schedule of Condition Report and Inventory which will have detailed information and photographs, this will be given to you for comment and signing. You have 7 days to make any comments and return to us. Should this not be returned within the above time frame then it is assumed you accept the comments.

At the end of the tenancy (providing that the property is managed by us) a check out will take place where the original Schedule of Condition report will be used to assess any damage and the condition of the property.

EICR (Electrical Installation Condition Report) – Appendix 2

The above report is undertaken every 5 years, a copy of which will be included with your Tenancy agreement.

Gas Safety Certificate – Appendix 3

If applicable the above will be included with your Tenancy agreement

Advance Payment

Please note that an advanced payment of a month’s rent and the security deposit must be paid before the keys can be released. Your initial payment can only be made by BACS payment and must be cleared funds prior to collecting keys.


You will be asked to complete a standing order mandate for the monthly rental payments. This will be payable each month in advance and will be collected on a set date as stated in the tenancy agreement. For joint or multiple tenancies, only one mandate can be accepted.

Tenants Content Insurance

The Landlord is not responsible for insuring any of your personal belongings. Therefore, we strongly recommend that you obtain adequate contents insurance.


Utilities are the responsibility of the Tenants and should be transferred into your name for the start of the Tenancy. Whilst we will do everything within our power to assist with information relating to utility supply, we cannot transfer on your behalf due to data protection. We can provide you with contact details of the relevant companies.

Parish Rates

You are responsible for paying parish rates if you reside in the property on 1st January of that year. Please contact your parish hall within 7 days of moving.

What about repairs?

The landlord is responsible for all internal and external repairs. The tenant only pays if the breakdown or repair is due to negligence or misuse, for example a burn mark on a carpet. If the property is managed by us then we would be your first point of contact.